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Privacy policy of CleverStaff LLC

Last Modified: June 10, 2020

We at CleverStaff LLC are committed to protecting your privacy. By using the Website you consent to the data practices described in this Privacy Policy. If you do not agree with the data practices described in this Privacy Policy, you should not use the Website.

EU-U.S. Privacy Shield

CleverStaff is committed to subjecting all personal data received from European Union (EU) member countries, in reliance on the Privacy Shield Framework, to the Framework’s applicable Principles. To learn more about it, visit

Personal information explained

“Personal Information” refers to any information that you voluntarily submit to us and that identifies you personally, including contact information, such as your name, e-mail address, company name, address, phone number, and other information about yourself or your business. Personal Information can also include information about any transactions, both free and paid, that you enter into on the Websites, and information about you that is available on the internet, such as from Facebook, LinkedIn, Twitter and Google, or publicly available information that we acquire from service providers.

We do not consider Personal Information to include information that has been anonymized so that it does not allow a third party to easily identify a specific individual.

General data protection regulation (GDPR)

CleverStaff is compliant with different data protection and privacy laws & regulations under the General Data Protection Regulation (“GDPR”, from the GDPR implementation date) or, until GDPR implementation date, the Data Protection Act 1998 (“Data Protection Laws”). See more details here

Information that we collect

We collect Personal Information when you:

  • ask for sales and marketing information
  • register in CleverStaff System
  • apply for a job through our website
  • communicate with us
Sales and Marketing

When you request sales information from us you may need to provide Personal Information, such as your name, company name and email address, contact phone number etc.

Registration in CleverStaff

Information that you provide when you register, login and use authentication via social media accounts.

Job Applicants

When you apply for a job using our website you may need to provide Personal Information, such as your name, resume, phone number and email address.

Customer Support

We may collect Personal Information through your communications with our customer-support, marketing, and sales teams.

Log files

We may collect demographic information, such as your ZIP code, age, gender, preferences, interests and favorites using log files that are not associated with your name or other personal information.

User network information

This type of date may include: your IP addresses, internet service providers, clickstream data, browser type, language, visited pages and date and time stamps

Data controllers applicants and candidates personal data

As a data processor, CleverStaff LLC collects and processes Information, which may contain personal data entered by Individuals (Clients) into the System and or by Client’s authorized users who enter personal or employment related data about EEA employees or candidates into the Service.

Email Account Information

We can store the information necessary to connect to your inbox. This is necessary if you enable email integration. If integration is enabled, automatic processing of incoming letters and CV from the attached files of incoming letters will occur. You will also have the option of sending and receiving letters to candidates directly from the CleverStaff interface. You have the option to disable integration at any time. Information obtained as a result of processing incoming letters is stored in encrypted form and is available only to the user. We do not store any information about your mailbox after you turn off the integration function.


A cookie is a small piece of data sent from a website and stored on your computer by the web browser while the user is browsing. Cookies are the reliable mechanism for websites to remember information or to record your browsing activity (including clicking particular buttons, logging in, or recording which pages were visited in the past). We use them to enable the option for us to distinguish you from other users. CleverStaff and its partners use cookies or similar technologies to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the CleverStaff Website you visit. This data is used to deliver customized content and promotions within the CleverStaff Website to customers.

Do Not Track

Currently, various browsers – including Internet Explorer, Firefox, and Safari – offer a “do not track” or “DNT” option that relies on a technology known as a DNT header, which sends a signal to Web sites' visited by the user about the user's browser DNT preference setting.

CleverStaff takes privacy and meaningful choice seriously and will make efforts to continue to monitor developments around DNT browser technology and the implementation of a standard.

How we store your data

All of our services run in the cloud. All customer data is securely stored in Europe on our cloud servers that are hosted in our trusted providers across different countries. The direct server location is determined by the company residence region. All the data is complexly encrypted in transit using 128 bit encryption or greater. Our API and application endpoints are TLS/SSL only and score an "A" rating on SSL Labs' tests. CleverStaff is run completely 100% over https.

How your data is used

We use Personal Information to:

  • provide and improve our services
  • communicate with you
Internal and Service-Related Usage

We use information, including Personal Information, for internal and service-related purposes and may provide it to third parties to allow us to facilitate our website. We may use and retain any data we collect to provide and improve our services.


We may send email to the email address you provide to us to verify your account and for informational and operational purposes, such as account management, customer service, or system maintenance.

Aggregate Data

We may anonymize and aggregate data collected through our website and use it for any purpose.

Service Providers

We may share any information we receive with vendors and service providers retained in connection with the provision of our website. may contain links to third party websites or applications. When you click on a link to any other website, app or location, you will leave our website and go to another site and another entity may collect Personal Information or anonymized data from you. We do not control over, do not review, and cannot be responsible for, these outside websites or their content. Please be aware that the terms of this Privacy Policy do not apply to these outside websites, apps or content, or to any collection of your Personal Information after you click on links to such outside websites or apps.

Social Networking and Other Websites

Our website may allow you to post information to social networking websites, such as sharing a job listing. We do not share your information with them unless you direct our website to share it. Their use of the information will be governed by their privacy policies, and we do not control their use of the shared data.

Marketing and Advertising

We may share data collected through cookies and similar technology with third parties to allow them to advertise or market to you on our website or other sites as you browse the web.

Customer testimonials

CleverStaff posts a list of Customers and testimonials on the CleverStaff website that contains information such as Customer names and titles. CleverStaff obtains the consent of each Customer prior to posting any information on such a list or posting testimonials.

Social Media Features

Our Websites include Social Media Features, such as the Facebook Like button and Widgets, such as the Share This button or interactive mini-programs that run on our sites. These features may collect your IP address, which page you are visiting on our sites, and may set a cookie to enable the feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our Websites.

How we may use your data

We do not rent, sell, or share Personal Information about you with other people or non affiliated companies for their direct marketing purposes unless you give your consent to that sharing.

Your data can also be provided to regulatory bodies where we are under a legal obligation to do this, to protect your rights and safety if It is at risk.

We may access, preserve, and disclose your Personal Information, other account information, and content if we believe doing so is required or appropriate to comply with law enforcement requests and legal process, such as a court order; respond to your requests; or protect yours, ours or others’ rights, property, or safety.

We may share information collected by cookies and similar technology with third parties for their marketing purposes.

Accessing your own data

You are able to access your data that we hold in your User Profile. You can access it anytime you want.

Should you have the intention to remove your personal data, update it or you do not want to receive any information about product or services, please log into the System, proceed to your User Profile and customize your preferences or delete your account (all your data including personal will be deleted irrevocably and completely from our database in 7 days). After the blocking of your account due to non-payment of CleverStaff services, it will be deleted irrevocably and completely from our database in 2 months if you do not delete your account by yourself.

If you do not have access to your CleverStaff account, or you have any kind of questions about the storage or deletion of your data, please contact

Children’s privacy

We do not knowingly collect information from children under 13 and we do not want it. We will take steps to delete it if we learn we have collected it.

Privacy Policy Changes

We work on this Privacy Policy and we may revise this Privacy Policy, so review it periodically. Posting of Revised Privacy Policy. We will post any adjustments to the Privacy Policy on this web page, and the revised version will be effective when it is posted. If you are concerned about how your information is used, bookmark this page and read this Privacy Policy periodically.

If you would like to update or correct any information that you have provided to us through your use of our website or otherwise, or if you have suggestions for improving this Privacy Policy, please send an email to

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